How to Stay Cyber Safe When Going Out of Office

employee using laptop out of office while ensuring to follow cyber safety tips

Whether you’re working from home, accessing resources from your morning commute, or bringing up data during a business lunch, you want to make sure that your data is safe and secure while you access it on the go.

While this flexibility is the backbone of productivity, it also exposes us to a myriad of cyber threats. Cybersecurity should be a top priority, especially when accessing sensitive information outside the secure office environment. In this blog, we’ll explore essential cyber safety tips to ensure your online activities remain secure while on the go.

Preparing Your Devices

Before you lock up the office, take a moment to ensure that all your devices are well-prepared to fend off cyber threats. This includes laptops, smartphones, tablets, and any other gadgets you rely on for work.

1. Keep Your Software Updated

One of the most basic yet crucial cyber safety tips is to keep your devices up-to-date with security patches and software updates. Cybercriminals are constantly searching for vulnerabilities in outdated software to exploit. By keeping your devices current, you can significantly reduce the risk of falling victim to these attacks.

Stories abound of individuals who neglected updates and paid a hefty price. In 2023, several major corporations, including Microsoft and Sony, were breached due to unpatched software. So, be wise and install those updates!

2. Strong, Unique Passwords and Multi-Factor Authentication (MFA)

Make sure your passwords are strong and unique. Avoid using easily guessable passwords like “123456” or “password.” Instead, create complex combinations of letters, numbers, and symbols.

Additionally, enable multi-factor authentication (MFA) wherever possible. MFA adds an extra layer of security by requiring you to provide something you know (password) and something you have (a mobile device, for instance) to log in. This makes it significantly more difficult for hackers to gain access to your accounts. You can partner with a cybersecurity provider to take care of all the work for you. 

Secure Wi-Fi Connections

When you’re on the move, you’re likely to encounter various Wi-Fi networks, some of which may not be secure. Using unsecured public Wi-Fi can be a cyber safety nightmare, as it exposes your data to potential eavesdropping and man-in-the-middle attacks.

The Importance of VPN

Use this cyber safety tip to mitigate the risks associated with public Wi-Fi. A VPN encrypts your internet traffic, making it difficult for cybercriminals to intercept your data. This simple tool can provide a crucial layer of protection when you’re working remotely or using public networks.

Imagine you’re at a coffee shop, enjoying a latte while finishing up some work. Without a VPN, someone with malicious intent could easily intercept your data and compromise your online privacy. With a VPN, your connection becomes a secure tunnel, shielding your sensitive information from prying eyes.

Protecting Data and Documents

Your work often involves sensitive files and documents that should never fall into the wrong hands. When you’re outside the office, it’s vital to take extra precautions to safeguard this data.

1. Encryption

Encrypt sensitive files and documents, especially when accessing them remotely. Encryption transforms your data into unreadable code, which can only be deciphered with the right decryption key. Many cloud storage services offer end-to-end encryption options for added security.

2. Regular Backups

Regularly back up your data to a secure location. This is your safety net in case of unexpected data loss, such as a cyberattack or device theft. Cloud-based backup solutions ensure that your critical data is stored securely, ready to be restored if the worst happens.

Safe Email and Communication

Email remains a primary mode of communication in the professional world. Unfortunately, it’s also a prime target for cybercriminals who use phishing and spear-phishing attacks to deceive recipients into revealing sensitive information.

1. Recognizing Suspicious Emails

Be vigilant when it comes to email security. Look out for red flags such as generic greetings, misspelled words, and suspicious sender addresses. Hover over links to preview the URL before clicking, and avoid downloading attachments from unknown sources.

2. Beware of Out-of-Office Emails

When you set up your out-of-office email notification, be cautious about the information you share. Avoid revealing too much about your whereabouts and availability, as this can inadvertently provide hackers with valuable information.

As we continue to work out of the office, we must remain vigilant against cyber threats that can compromise our data and personal information. Cybersecurity is not just an IT concern; it’s everyone’s responsibility. 

By following these cyber safety tips, staying informed about emerging threats, and adopting a proactive approach to online security, you can enjoy the freedom of remote work without putting your data at risk.

Forum Info-Tech Can Protect Your Remote Work

From lawyers to healthcare professionals, many industries are taking advantage of remote work opportunities. However, without the right security measures in place, sensitive data can be exposed to a variety of risks.

Forum Info-Tech offers comprehensive cybersecurity solutions to protect your remote work environment. Schedule a free consultation to learn more and keep your remote work safe from cyber threats. Stay secure and productive with Forum Info-Tech!