Law firms do a lot to protect the data of their customers. There is so much sensitive information that moves around the office. Protecting this data is an obligation. Clients are worried about it, and hence law firms need to do everything to protect this information. ProLaw hosting is the solution to handle these issues.
Building a solid digital reputation starts with protecting your data. With such sensitive information moving around the office, firms have an obligation to protect this private and confidential content from cybercriminals who are always looking for opportunities like these to make off with valuable client details. ProLaw hosting is the best solution when it comes down to finding a partner that can handle all of these security concerns – both on-premises or in cloud storage!
These days, every day in the news, we can see headlines of cybersecurity breaches. There is also news of a ransomware attack on a law firm that did lock lawyers from accessing their case files, which is a startling incident. Companies that use ProLaw cloud hosting can protect themselves from security breaches.
Many companies do not know what they are missing out on by not using cloud hosting. Here are 12 ways cloud hosting can benefit or secure the data for law firms.
The 12 ways cloud hosting benefits legal firms
- Protection from viruses
- Prevention of ransomeware attacks
- Firewall protection
- Data encryption during transit
- Data encryption at rest
- Active threat monitoring
- Active server patching
- Private cloud environments
- Ownership of your equipment
- Understanding a subpoena
- Two-factor authentification
- NIST framework
Complete Protection Against Viruses
Law firms need to protect their law firm data from viruses, malware, and hacks. Cloud hosting provides complete protection against these threats with its security measures such as automatic backups of all the workstations in case of an attack on one computer.
The cloud service provider needs to do everything possible from their end to protect the cloud servers. Besides updating the software they provide, they need to modify and update the antivirus software that they install.
Desktop and laptops of your employees are well-protected when people take care of this thing. The technology footprint is well protected when you take care of this aspect.
Prevents Ransomware
While the antivirus software is good, it is not sufficient to protect the data on your employees’ desktops or laptops. While ransomware does not fall under the category of trojan or virus, it is malicious software.
Ransomware can be installed without the user’s knowledge and locks your computer, encrypts all of the data on it, and then asks for money to unlock the encrypted data.
In the event of a ransomware attempt, your data is stored on our servers. With our preventative measures in place, the malicious code would not be executable.
Firewall Usage
One of the main benefits of hosting a law firm’s website on a cloud server is that firewalls are installed to protect every computer connected. Firewalls prevent any traffic from being transmitted or received without permission. They’re accommodating for cyber-attacks because an individual can’t infiltrate your network if you have such security measures already set up.
Data Encryption During Transit
Since law firms deal with a lot of sensitive and confidential information. Using the services of ProLaw cloud hosting, you can protect and safeguard the data. Cloud hosting account providers have access to information that law firms would not want available such as server logs and network activity. ProLaw takes steps to protect this data through encryption during transit, which is an important security measure for law firms.
Data Encryption In Rest
Law firms often depend on cloud services to perform their day-to-day operations. This reliance means that they have an obligation to protect this data. Encryption at rest is an essential tool for safeguarding these records. As law firms move data to the cloud, they need to be mindful of protecting all their sensitive information with encryption tools.
Cloud hosting can provide a range of benefits for law firms, including encryption protection.
Active Threat Monitoring
You cannot rely on antivirus software and a firewall. You need to use a variety of different methods to make sure your network is fully protected against potential threats. ProLaw hosting provides these services and many more, including:
- Potential Ransomware Attacks
- Possible Security Exploits
- Private SQL Servers
- Failed login Attempts
- Potential Hackers
- Potential Malware and Viruses
- Private Active Directory
- Private File Servers and RDS
- Private Disk Drives (Virtual)
Server Patching (Active)
When protecting your company against potential threats, it’s also important to fix any inherent security holes in the programs or software that you’re using. An excellent cloud provider will employ a rigorous process for verifying and fixing potential issues before they become too great of a problem down the road.
Cloud hosting is a better option for law firms because it saves you the trouble of maintaining expensive hardware systems on your own. This means increased cost savings over the long term, less hassle from downtime and backups, as well as an easier transition to new technologies that may arise in the future.
Private Cloud Environment
Some ProLaw cloud hosting service providers are interested in providing their clients with a private space within the cloud. Clients don’t have to share the systems with other providers or customers which means that they’re less susceptible to viruses and ransomware infecting other people’s data if it spreads.
Ownership of the Equipment
Ownership of the equipment is one significant advantage that cloud hosting has over traditional hosting. When you sign up for a contract with a traditional provider, they may purchase and own everything from servers to routers to switches as well as their physical location; however, in the case of cloud computing providers, it’s not nearly so cut-and-dry.
Before you explore law firm cloud service providers, it is necessary to understand their equipment. Good companies will own network devices and servers that are invaluable in mitigating risks. They have a responsibility for the system when using them so it functions better than third-party agencies.
In the case of law firms, this is a significant advantage because it means that you can have peace of mind knowing that your data will be handled with care. It also ensures better performance since these providers are experts in managing their networks and systems.
Understanding the Subpoena
You must know the process a cloud service provider follows if they get subpoenaed. Make sure you read their terms and conditions to understand how they handle it and feel free to ask your questions until you are comfortable with what happens. Beware when dealing with firms that don’t have clear processes in place – unskilled providers will not be able to comply with law enforcement requests.
Two Factor Authentication
Two Factor Authentication is created to prevent unauthorized access. It requires a second login and password, in addition to the primary username and password, for users who want an extra measure of protection. Two-factor authentication creates more steps that need to be taken before getting into your account; this means there are fewer chances someone can get in without permission.
NIST Framework
The National Institute of Standards and Technology (NIST) has developed a framework for managing cyber risk. This is the document that law firms will want to consult when creating their cloud security plan, as it sets out many best practices for protecting data from theft or misuse.
Law firms need to use the best measures to protect their data. NIST, which is sponsored by all branches of government and tabulated yearly, provides a framework for the most trustworthy information security practices in other industries. As law firms consider selecting a cloud hosting provider on the market for their needs, they should first look for an organization that understands and applies the NIST framework.
Final thoughts
When a law firm desires to protect the sensitive information of their clients, they should work with the most trustworthy cloud service providers in town. By doing so, they will be able to find an ideal candidate that can provide them with all necessary cyber-security tools and instruments without any trace of suspicion.
