ProLaw is one of the most comprehensive Practice Management software suites available today providing practice management, document management, and accounting functions. However, ProLaw in the cloud is not a native option, as it is not offered as a Software as a Service (SaaS) product. While ProLaw can be hosted on in-house servers, cloud hosting offers numerous benefits not available with traditional data storage methods. This article will cover what to consider when moving ProLaw to the cloud.
Cloud Hosted vs. On-Premise Servers
When deciding between hosting software in the cloud versus on-premise servers, law firms should weigh several factors that can significantly impact their operations. First and foremost, cost efficiency is a critical consideration.
Capital vs. Operational Expense
Cloud hosting eliminates the substantial capital expenditure required for purchasing and maintaining physical servers. It transforms these costs into predictable operational expenses, making budgeting easier and more flexible.
Added Security
Enhanced security features are provided with cloud hosting at a level that might be difficult and expensive to achieve with in-house servers. Cloud service providers invest heavily in security measures, including encryption, firewalls, and regular security updates to protect your sensitive information.
Business Continuity
Data stored in the cloud is often backed up across multiple locations, reducing the risk of data loss due to hardware failures, natural disasters, or other unforeseen events. This reliability helps firms maintain their operations with minimal downtime providing unparalleled disaster recovery and business continuity.
Access and Collaboration
Running ProLaw in the cloud allows remote access and collaboration without needing VPNs. Staff can use the software and data from anywhere with the internet, enhancing flexibility and productivity, particularly in today’s remote work landscape.
Things to Consider When Choosing a Cloud Hosting Solution
There are many factors to consider when comparing your hosting company. These include:
Scalability of Your Cloud solution
Not every cloud service is the same, and scalability is key for your hosting solution. Some solutions restrict users to fixed configurations, causing delays if you grow or wasted capacity if you downsize. Your company’s IT needs can change quickly, so ensure your cloud service can adjust resources as needed. Make sure you can add or remove resources as your workload varies.
Private Cloud vs Shared Servers vs a Hybrid Model
A Private Cloud offers the highest security and minimal risk for your firm. Some solutions call themselves “private cloud” but store your data on servers shared with other users to cut costs. If another user is affected by ransomware, your data might also be at risk. Always verify if your data will be on shared servers.
ProLaw Is Just Part of a Workflow
While shifting ProLaw to the cloud enhances functionality, it’s only one part of your team’s overall workflow. Ensure your hosting solution can migrate all your on-premise software, not just ProLaw, to replicate your current workflow.
Cost of Services
As with any business decision, it is essential for the law firm to conduct a cost/benefit analysis. Is the capital expense and depreciation of on-premise servers more advantageous than the operating costs of cloud services? Does the potentially higher security—and possibly higher costs—of a private cloud outweigh the risks associated with a multi-tenant cloud that may be cheaper? Each firm must make these decisions based on their needs and goals.
Expertise of the Hosting Company
ProLaw in the cloud can sometimes be unpredictable, requiring expertise to maintain its smooth operation. Ask questions such as:
- How many ProLaw environments are supported by the hosting solution?
- How many clients have they successfully migrated?
- Do they employ staff and partners who thoroughly understand the ProLaw environment?
- Which cloud hosting solution does Elite use for their own ProLaw? (The answer is FIT LevelCloud)
Experience is a crucial factor to consider.
Managed or Co-Managed IT Services
Your hosting company is your business partner. Can they handle your IT needs if you don’t have an internal IT team? Can they collaborate with your in-house IT staff? Are they available 24/7 for late shifts or weekend work? Do they have ProLaw experience?
Find Out If Hosting ProLaw in the Cloud Is Right for You
For many firms using ProLaw, transitioning their workflow—including ProLaw—to a Private Cloud is ideal. Try our pricing calculator for a tailored quote from Forum Info-Tech and see how we can assist with your ProLaw cloud migration and support your firm with exceptional IT services.
Take a look at our pricing calculator today!
